Prohibited words

In order to ensure that texts or attribute values are, for example, in accordance with the company policy, certain words or phrases can be put on a blocking list to prevent them from being used. Learn moreIf one of the prohibited words is, for example, used in the “Texts” app or another interface where values can be entered or changed, a corresponding note appears as soon as the user wants to save an entry and the entry cannot be saved. Furthermore, you can specify validation rules in iPIM Supply to check imported item date for the use prohibited words. Less information

1. Click on the CREATE button. Following this, a new entry appears in the blocking list table.
2. The default data language for a prohibited word is the current user interface language. In order to change the language, double-click in the table cell of the “Language” column and select the language from the menu.
3. Double-click in the table cell of the “Prohibited word” column and enter the word. You can also enter phrases or whole sentences.
4. Possibly specify a context level on which the prohibited word may not be used. To do so, double-click in the table cell of the “Context” column and select the context from the menu.
5. Since version 5.4.2: Possibly change the scope in which the prohibited word may not be used. To do so, double-click on the table cell of the “Scope” column and select the scope from the menu. You can choose between the following options:
   • All: The defined word may not be used at all (default setting).
   • Attributes: The defined word may not be used in attribute values.
   • Texts: The defined word may not be used in texts.
6. Possibly add a comment: In the table row of the prohibited word, double-click in the cell of the “Comment” column and enter a text.
7. Since version 5.7.1: Possibly specify a scope limitation:
   • Text: In the table row of the prohibited word, double-click in the cell in the “Scope limitation” column to call up the relevant dialog box. Transfer the desired text types from the left-hand column to the right-hand column to select them. To do so, click on the respective text types. Finally, click on the SAVE button to apply the selection.The dialog box closes.
   • Text: In the table row of the prohibited word, double-click in the cell in the “Scope limitation” column to call up the relevant dialog box. Transfer the desired attributes from the left-hand column to the right-hand column to select them. To do so, click on the respective attributes. Finally, click on the SAVE button to apply the selection.The dialog box closes.
     
     

     Individual attributes or text types cannot be specified if a prohibited word applies to both scopes.

• To save the settings you made, click on the SAVE button.
  A success message is shown.
• To cancel the process, click on the CANCEL button.

Case sensitivity is not taken into account when it comes to prohibited words. For example, if the prohibited word is “Schlumpf”, the lower case spelling “schlumpf” is also prohibited.

By using the placeholder “*” you can extend a prohibited word to any word that begins with the forbidden word. For example, if the prohibited word is “rain”, also the word “rainfall” is prohibited. The placeholder can also be put in front of the prohibited word.

1. Double-click in the table cell of the “Category” column to call up the corresponding dialog box.
2. Click on the ADD button. Then you will be redirected to another slider.
3. Select the superordinate taxonomy of the category from the “Versions” menu. Following this, the corresponding category directory is shown below the menu.
4. Choose the category from the category directory. Possibly use the text search to filter the selection of categories by a search term.
5. Click on the category to select it.
6. Click on the ADD button. Then you will get back to the previous slider.

7. Possibly change the exclusion type. To do so, double-click in the table cell of the “Type” column and select the appropriate option from the menu.
   • Include word (default): The respective word must not be used.
   • Exclude word: The respective word may be used.
8. Click on the SAVE button to save your settings.
9. Click on the CLOSE button to close the dialog box.

Edit prohibited words

Edit languages, contexts, scopes or prohibited words

In order to edit the language, a context or the prohibited word of a prohibited word entry, proceed as follows:

1. In the blocking list table, search for the prohibited word entry.
2. Double-click in the table cell you want to edit.
3. Make the desired changes.
4. Leave the table cell.
5. Possibly make further changes to other table cells.

• In order to save your changes, click on the SAVE button.
  A success message is shown.
• In order to dismiss your changes, click on the RESET button.

Edit the category node relations

In order to edit the category node relation of a prohibited word entry, proceed as follows:

1. In the blocking list table, search for the prohibited word entry.
2. Double-click in the table cell of the “Category” column to call up the corresponding dialog box.
3. Make the desired changes: 
   • In order to delete a category node relation, proceed as follows:
     1. In the table, tick the category you want to delete. You can also tick multiple entries.
     2. Click on the DELETE button in the footer.
        The CLICK TO CONFIRM button is shown.
     3. Click on the CLICK TO CONFIRM button to confirm the deletion of the category.
        A success message is shown.
   • In order to change the exclusion type, proceed as follows:
     1. Double-click in the table cell of the “Type” column.
     2. Make the desired changes.
     3. Click on the SAVE button to save your changes.
4. Click on the CLOSE button to close the dialog box.

• In order to save your changes, click on the SAVE button.
  A success message is shown.
• In order to dismiss your changes, click on the RESET button.

Delete prohibited wordss

In order to delete a prohibited word, proceed as follows:

1. In the table, tick the prohibited word you want to delete. You can also tick multiple entries.
2. Click on the DELETE button in the footer.
   The CLICK TO CONFIRM button is shown.
3. Click on the CLICK TO CONFIRM button to confirm the deletion of the prohibited word.
   A success message is shown.

Instead of using the DELETE button, you can also use the "Delete" icon () icon in the respective table row to delete resp. remove individual entries.

FAQ

What are “Prohibited Words” in novomind iPIM?

Prohibited words are words or text fragments that are placed on a blacklist to ensure that they cannot be used in texts and/or attribute values.

Which language is used for a new prohibited word?

By default, the user interface language is preselected as the data locale. To change the locale, double-click the cell in the “Language” column and select the desired locale from the menu.

Are prohibited words case-sensitive?

No, prohibited words are not case-sensitive.

How can I prevent a word from being used only in attribute values or only in text?

Starting with version 5.4.2, you can specify a scope in which the defined word must not be used. The options are “All” (default setting; the word may not be used in either text or attribute values), “Attributes” (the word may not be used in attribute values), and “Text” (the word may not be used in text).

How can I restrict a prohibited word to specific text types or attributes?

Starting with version 5.7.1, you can select a scope. To do this, double-click the cell in the “Scope limitation” column in the row containing the prohibited word to open the corresponding dialog box. Here, transfer the desired text types or attributes from the left column to the right column. Finally, click the SAVE button to apply your selection.

Can I specify individual attributes or text types if a prohibited word applies to both areas?

No, you cannot specify individual attributes or text types if a prohibited word applies to both areas.

How can I expand a prohibited word so that words starting with the same word are also prohibited?

By adding the wildcard character “*” to a prohibited word, you can expand that word so that all words beginning with the prohibited word are also prohibited. For example, if “bread*” is defined as a prohibited word, words such as “bread roaster” are also prohibited. It is also possible to place the wildcard at the beginning of the word.

What do the “Include word” and “Exclude word” options mean when creating a category relation?

With “Include word” (default setting), the word must not be used. With “Exclude word”, the word may be used.