Digital asset details

In the digital asset details you will find a holistic representation of the digital asset. In addition to the properties of the file, this also includes the attributes as well as information on the category assignment and the places where the digital asset is used in the system.

User interface

Search

Using the search, you can call up individual digital assets. To do so, proceed as follows:

1. Enter the file name of the digital asset you are looking for in the search field.
2. Click on the SEARCH button to trigger the search. Once the search was carried out, the digital asset is shown on the right side.

Alternatively you can also call up digital assets by clicking on the respective file name in the search result table in the “Search” section of “iPIM DAM”.

“Dashboard” tab

The “Dashboard” tab shows an overview of the following properties of the called-up digital asset: File name, external ID, description, upload date, file size, external system (storage localization such as “iPIM View” or URL, external path (URL), source, last update and file type. Additionally, the overview offers a link list for a direct download of the digital asset.

Use the data viewer

You can call up the digital asset in a data viewer window:

• In order to call up the digital asset in the data viewer, click on the thumbnail image.
• In order to rotate the digital asset by 90 degrees to the right, click on the button.
• In order to rotate the digital asset by 90 degrees to the left, click on the button.
• In order to increase the magnification, click on the button.
• In order to decrease the magnification, click on the button.
• In order to reset the view, click on the button.
• In order to close the data viewer, click on the button.

Edit description

In order to edit the description of a digital asset, proceed as follows:

1. Click in the “Description” field.
2. Make the desired changes and leave the field.

• In order to save your changes, click on the SAVE button.
  A success message is shown.
• In order to dismiss your changes, click on the RESET button.

Digital asset properties can vary depending on the language level. In order to view the digital asset properties of a particular language level, select the corresponding locale from the menu in the upper right corner.

Download digital assets

In order to download a digital asset, proceed as follows:

1. In the link list, click on the appropriate digital asset link. Following this, the digital asset is called up in a new tab.
2. Right-click to call up the context menu of your browser.
3. Click on the appropriate download option to trigger the download of the digital asset. You can usually find the digital asset in your local download folder.

Depending on the corresponding configuration, the link list comprises of different options to download the digital asset in different sizes and resolutions. The individual download options can be specified via digital asset export profiles.

Relate content objects

First introduced in version 5.6: Via the appropriate dialog box you can relate digital assets to existing or newly created content objects. To do so, proceed as follows:

1. Click on the Content objects button to call up the dialog box.
2. Relate an existing content object to the digital asset or create a new content object and relate it directly. Click here to learn more.

“Attributes” tab

Show/hide digital asset properties

The digital asset properties are represented by the corresponding attributes. Some attributes are shown in the table by default, other attributes are shown optionally. In order to include optional attributes in the table, proceed as follows:

1. Click on the button to call up the corresponding dialog box.

2. Optional: Enter a search term in the search field to filter the list of attributes by a search term.
3. Select an attribute. You can also select multiple attributes:
   • To select an attribute, transfer it from the left column to the right column . To do so, click on the attribute .
   • To deselect an attribute, transfer it from the right column back to the left column. To do this, click on the attribute.

• Click here to learn more about the handling of the dialog box for selecting attributes.
• In some sections, the button for calling up the dialog box possesses the button. Via this button you can call up attribute profiles with a pre-selected group of attributes directly. Click here to learn more.
• Using the icon and the icon you can transfer all the attributes from one column to the other column at once.

Modify the data view

There are various options for filtering the displayed attributes or for modifying their display:

• In order to filter the list of attributes by a search term, enter the search term in the “Free-text search” field. And in order to reset the free-text search, click on the  button.
• Attribute values can vary depending on the context level. In order to set a particular context level, select the corresponding option from the “Context” menu.
• Attribute values can vary depending on the locale (language level). In order to set a particular locale, select the corresponding option from the “Locale” menu.
• Optional: Use the column header tools to customize the selection or order of the displayed digital assets. You can find more information in the chapter “Column header tools”.

Edit digital asset properties

Digital asset properties can be modified by editing the corresponding attributes. To do so, proceed as follows:

1. Double-click in the table cell you want to edit.
2. Make the desired changes and leave the table cell.
3. Possibly make further changes to other table cells.
4. Click on the SAVE button to save your changes.
   A success message is shown.

Use the action menu

Via the action menu in the footer you can apply different actions on the listed table entries. To do so, proceed as follows:

• To call up the action menu, click on the "Action menu" icon () in the footer.
• To invert the selection of ticked table cells, click on the "Invert selection" option of the action menu.
• To export selected table entries as a .xlsx or .csv file, use the "Export" action. Further information you can find here.
• To copy selected table entries to the clipboard, use one of the "Clipboard" actions. Further information you can find here.

“Digital asset structure” tab

The table in this tab shows the digital asset structures and their categories which the called-up digital asset is assigned to. At this point you can assign additional categories to the digital asset. And you can revoke digital asset from the digital asset.

Assign categories

In order to assign a category of a digital asset structure to the called-up digital asset, proceed as follows:

1. Click on the ASSIGN CATEGORY button in the footer to call up the corresponding dialog box.
2. Select a digital asset structure from the menu. Following this, the corresponding category directory is shown below the menu.
3. Click on the category in order to select it.

• In order to finish the process, click on the SAVE button. A success message is shown. The digital asset is now assigned to the selected category and the category is shown in the table.
• In order to cancel the process, click on the CANCEL button.

Using the different arrow buttons you can expand individual categories, expand all the categories at once, collapse individual categories or collapse all the categories at once.

Revoke categories

In order to revoke an assigned category from the called-up digital asset, proceed as follows:

1. In the table, tick the category assignment you want to revoke from the digital asset. You can also tick multiple entries.
2. Click on the DELETE button in the footer.
   The CLICK TO CONFIRM button is shown.
3. Click on the CLICK TO CONFIRM button to confirm the revoking of the category assignment.
   A success message is shown.

“Utilization” tab

In this tab, you can see in where the called-up digital asset is used. The table shows the products, variantes, items, attributes, attribute values and content objects which the digital asset is assigned to. And depending on the kind of use, you can also learn the utilization type and the utilization scope.

Filter digital asset utilizations

You can filter the list of digital asset utilizations by a search term:

• To filter the list of digital asset utilizations, enter the search term in the input field “Free text search”. While you enter the search term, the list of digital asset utilizations narrows down to those which correspond to the search term.
• To reset the free-text search, click on the "Restore" icon ().

Change the utilization type of a digital asset

To change the image or utilization type, i.e. the digital-asset-product-relationship of a digital asset that is used as a product image, proceed as follows:

• In the corresponding table row, click on the entry in the “Item number” column. Following this, you will be directed to the “Product details” app of the iPIM Portal where the corresponding product is called up. Here you can change the image respectively utilization type of the digital asset.