Digital asset structure

In this section you can view digital asset structures, their categories and the digital assets which are assigned to the respective categories. Here you can add new categories to a particular digital asset structure and you can edit or delete existing categories. Additionally, you can add digital assets to a category, you can download digital assets and you can remove digital assets from a category.

In order to create new digital asset structures, go the “Manage digital asset structure” section.

This card shows the called-up digital asset structure as well as their categories. Here you can add new categories, edit categories or delete categories.

Call up categories

In order to call up a digital asset structure as well as a particular category, proceed as follows:

Select the digital asset structure from the menu. Following this, the corresponding category directory is shown below the menu.
Choose the category from the category directory. Possibly use the text search to filter the list of categories by a search term.
Click on the category in order to select it. Following this, the digital assets assigned to this category are shown in the “Digital assets” table on the right-hand side.

Move the “Show only matches” toggle switch to the

position to set that only categories captured by the text search as well as their superordinate categories are shown. Otherwise the whole category is shown with the categories captured by the text search displayed in bold letters.

Add new categories

In order to add a new category to the called-up digital asset structure, proceed as follows:

Move the mouse cursor over the category for which you want to create a new subcategory. This can also be the digital asset structure itself. Following this, a menu bar with several buttons is shown.
Click on the button to call up the corresponding dialog box.

Enter a category ID in the field “Identifier”.
Enter category names for the different locales.
1. Click on the button in the “Name” field. Then you will be directed to another slider that features individual input fields for the different locales.
2. Enter the localized category names in the respective input fields.
3. Click on the BACK button to get back to the previous slider.
Possibly specify the begin of validity. To do so, click on the “Valid from” field and select a date from the datepicker menu.
Possibly specify the end of validity. To do so, click on the “Valid to” field and select a date from the datepicker menu.

Possibly specify a iPIM Buy right.* Users possessing the respective right can view the category in iPIM Buy:
1. Click on the button in the “iPIM Buy right” field.A slider showing the user right directory is shown.
2. Choose the right from the rights directory. Possibly use the text search to filter the list of rights by a search term.
3. Click on the right to select it.The previous slider is shown again.
Possibly specify a view right.* Users possessing the respective right can view the category:
1. Click on the button in the “View right” field.A slider showing the user right directory is shown.
2. Choose the right from the rights directory. Possibly use the text search to filter the list of rights by a search term.
3. Click on the right to select it.The previous slider is shown again.
Possibly specify a edit right.* Users possessing the respective right can edit the category:
1. Click on the button in the “Edit right” field.A slider showing the user right directory is shown.
2. Choose the right from the rights directory. Possibly use the text search to filter the list of rights by a search term.
3. Click on the right to select it.The previous slider is shown again.

In order to finish the process, click on the SAVE button. The new category is now created and it appears in the category directory.
In order to cancel the process, click on the CANCEL button.

The separation in iPIM Buy rights, view rights and edit rights was first introduced in version 5.5.3.

Edit categories

In order to edit an existing category, proceed as follows:

Move the mouse cursor over the category you want to edit. Following this, a menu bar with several buttons is shown.
Click on the button to call up the corresponding dialog box.
Make the desired changes.

In order to finish the process, click on the SAVE button. A success message is shown.
In order to cancel the process, click on the CANCEL button.

Delete categories

In order to delete a category, proceed as follows:

Move the mouse cursor over the category you want to delete. Following this, a menu bar with several buttons is shown.
Click on the button. Following this, the button appears.
Click on the button to confirm the deleting of the category.

“Digital assets” table

The “Digital assets” table shows the digital assets that are assigned to the selected category.

Modify the data view

There are various options for filtering the displayed digital assets or for adjusting their display:

In order to filter the list of attributes by a search term, enter the search term in the “Free-text search” field. And in order to reset the free-text search, click on the settings_backup_restore button.
Attribute values can vary depending on the context level. In order to set a particular context level, select the corresponding option from the “Context” menu.
Attribute values can vary depending on the locale (language level). In order to set a particular locale, select the corresponding option from the “Locale” menu.
In order to switch from a list view to a tile view, select the option “ Tile view” from the “Display” menu. Following this, the view changes accordingly. Using the slider you can adjust the size of the tiles.
In order to switch from a tile view to a list view, select the option “ List view” from the “Display” menu. Following this, the view changes accordingly.
Optional: Use the column header tools to customize the selection or order of the displayed digital assets. You can find more information in the chapter “Column header tools”.

Show/hide digital asset properties

The digital asset properties are represented by the corresponding attributes. Some attributes are shown in the table by default, other attributes are shown optionally. In order to include optional attributes in the table, proceed as follows:

Click on the button to call up the corresponding dialog box.

Optional: Enter a search term in the search field to filter the list of attributes by a search term.
Select an attribute. You can also select multiple attributes:
- To select an attribute, transfer it from the left column to the right column . To do so, click on the attribute .
- To deselect an attribute, transfer it from the right column back to the left column. To do this, click on the attribute.

To finalise the attribute selection, click on the ACCEPT button .
The dialog box closes and the selected attribute resp. the selected attributes are shown in the table.
To cancel the attribute selection, click on the CANCEL button .

Click here to learn more about the handling of the dialog box for selecting attributes.
In some sections, the button for calling up the dialog box possesses the button. Via this button you can call up attribute profiles with a pre-selected group of attributes directly. Click here to learn more.
Using the icon and the icon you can transfer all the attributes from one column to the other column at once.

Call up digital assets in the “Digital asset details” section

You can call up individual digital assets in the “Digital asset details” section where you can edit them. To do so, proceed as follows:

In the table row of the respective digital asset, click on the entry in the “File name” column. Then you will be directed to the “Digital asset details” section where the digital asset is called up.

Download digital assets

Download single digital assets

In order to download a single digital asset, proceed as follows:

In the table, tick the digital asset you want to download.
Click on the DOWNLOAD button in the footer to call up the corresponding dialog box.

Select a digital asset format from the drop-down menu in order to specify the size and the resolution of the image file.
Click on the DOWNLOAD button. Following this, the digital asset is called up in a new tab. Via the context menu of your browser you can trigger the download. Usually you can find the file in your local download folder.

Download multiple digital assets

In order to download multiple digital assets, proceed as follows:

In the table, tick the digital assets you want to download.
Click on the DOWNLOAD button in the footer to call up the corresponding dialog box.
Select a digital asset format from the menu in order to specify the size and the resolution of the image files.
Click on the EXPORT button in order to create a .zip folder with the digital asset files. If the process was successful, a corresponding message will appear.
Click on the button in the header to call up the fold-out menu behind it.
Go to the “History” tab.
Click on the button to download the .zip folder. Usually you can find the .zip folder in your local download folder.

Add digital assets

In order to add a digital asset to the called-up category, proceed as follows:

Click on the “ADD DIGITAL ASSETS” button to call up the corresponding dialog box.

Call up the digital asset:
1. Enter the appropriate search parameters in the various search fields. You don’t have to fill all the search fields.
2. Click on the SEARCH button to carry out the search, Following this, the digital assets which were captured by the search are shown in the search result list on the right-hand side.
In the search result list, click on the digital asset to select it.

In order to finish the process, click on the ACCEPT button. A success message is shown. The selected digital asset is now assigned to the category.
In order to cancel the process, click on the CANCEL button.

You can only digital assets which are already stored in the system. Uploading new digital assets is not possible here.

Delete digital assets

In order to delete a digital asset, proceed as follows:

In the table, tick the digital asset you want to delete. You can also tick multiple entries.
Click on the REMOVE DIGITAL ASSETS button in the footer. Following this, the CLICK TO CONFIRM button is shown.
Click on the CLICK TO CONFIRM button to confirm the deleting of the digital asset. A success message is shown.

Use the action menu

Via the action menu in the footer you can apply different actions on the listed table entries. To do so, proceed as follows:

To call up the action menu, click on the "Action menu" icon () in the footer.
To invert the selection of ticked table cells, click on the "Invert selection" option of the action menu.
To export selected table entries as a .xlsx or .csv file, use the "Export" action. Further information you can find here.
To copy selected table entries to the clipboard, use one of the "Clipboard" actions. Further information you can find here.

FAQ

What can be managed in the “Digital asset structure” section?

In this section you can view digital asset structures, their categories and the digital assets contained in them. Users can add new categories, edit or delete existing categories, add or remove digital assets to/from a category, and download digital assets.

Where can a completely new digital asset structure be created?

New digital asset structures cannot be created in this section, but in the “Manage digital asset structure” section. The “Digital asset structure” section, on the other hand, is used to manage the categories within an existing structure.

Which types of rights can be defined when creating a category?

An iPIM Buy right, a view right and an edit right can be defined. Users possessing the iPIM Buy right can view the category in iPIM Buy, users possessing the view right can view the category, and users possessing the edit right can edit the category.

How do you add an existing digital asset to a category?

Clicking on the ADD DIGITAL ASSETS button in the footer opens a dialog box in which the desired digital asset can be found using search parameters and selected in the search result list. The process is completed via the ACCEPT button, following which the digital asset is assigned to the category.

Can new files that are not yet stored in the system also be uploaded via the “Add digital assets” function?

No, adding digital assets only works for digital assets that are already stored in the system. Uploading new digital assets is not possible here.