The search function can be used to search for the digital assets themselves, and the usage search can also be used to search for the location where a digital asset is used. Since digital assets can be physically stored on external sources, the advanced search allows the selection of external systems as search filters to limit the possible search results.
Search
Search digital assets
In order to search for a particular digital asset, proceed as follows:
- Move the toggle switch to the
position. - Enter a search term in the search field.
- In order to execute the search, click on the button.
Once the search was executed, all the digital assets which were captured by the search are shown in the "" table. - In order to reset the search, click on the button.
Use the advanced search
Using the advanced search you can filter the search results by using particular digital asset properties as search parameters. Among them are properties such as the file name, the file size or the file extension.
- Tick the “Advanced search” checkbox to show the advanced search interface.
- Click on the
button to call up the corresponding dialog box. - Select the appropriate properties respectively the corresponding attributes:
- In order to select a property, transfer the corresponding attribute from the left column to the right column.
- In order to deselect a property, transfer the corresponding attribute from the right column back to the left column.
- In order to add the selected properties as search fields to the advanced search, click on the button. Following this, the dialog box closes and the corresponding input fields and menus will be shown.
- Enter the appropriate search parameters in the respective input fields or select them from the respective menus.
- In order to further specify particular search parameters, click on the
button in the input fields of the respective attributes. Then the corresponding dialog box will appear. Make the appropriate settings and click on the button. Further information about this matter you can find here.
- In order to execute the search, click on the button. Once the search was executed, all the digital assets which were captured by the search are shown in the "" table.
- In order to reset the search, click on the button.
Show digital asset utilizations
Instead of showing digital asset and their properties you can also show where digital assets are utilized. To do so, proceed as follows:
- Move the toggle switch to the
position to activate the display of digital asset utilizations. - Carry out a search as described above. Once the search was executed, all the digital assets which were captured by the search will be listed in the table on the right side.
List of search results
The table on the right side shows the digital assets that were captured by the search, whereas the shown results depend on whether it was search for digital assets or for digital asset utilizations.
Customize the data view
There are various options for filtering the displayed digital assets or for customising their display:
- In order to filter the list of digital assets by a search term, enter the search term in the “Free-text search” field. And in order to reset the free-text search, click on the button.
- Digital asset properties can vary depending on the context level. In order to set a particular context level, select the corresponding option from the “Context” menu.
- Digital asset properties can vary depending on the locale (language level). In order to set a particular locale, select the corresponding option from the “Locale” menu.
- In order to switch from a list view to a tile view, select the option “
Tile view” from the “Display” menu. Following this, the view changes accordingly. Using the slider you can adjust the size of the tiles. - In order to switch from a tile view to a list view, select the option “
List view” from the “Display” menu. Following this, the view changes accordingly. - Optional: Use the column header tools to customize the selection or order of the displayed digital assets. You can find more information in the chapter “Column header tools”.
Show/hide digital asset properties
The digital asset properties are represented by the corresponding attributes. Some attributes are shown in the table by default, other attributes are shown optionally. In order to include optional attributes in the table, proceed as follows:
- Click on the
button to call up the corresponding dialog box.
- Optional: Enter a search term in the search field
to filter the list of attributes by a search term. - Select an attribute. You can also select multiple attributes:
- To select an attribute, transfer it from the left column
to the right column 
. To do so, click on the attribute 
. - To deselect an attribute, transfer it from the right column back to the left column. To do this, click on the attribute.
- To select an attribute, transfer it from the left column
- To finalise the attribute selection, click on the button
. 
The dialog box closes and the selected attribute resp. the selected attributes are shown in the table. - To cancel the attribute selection, click on the button
.
- Click here to learn more about the handling of the dialog box for selecting attributes.
- In some sections, the button for calling up the dialog box possesses the
button. Via this button you can call up attribute profiles with a pre-selected group of attributes directly. Click here to learn more. - Using the
icon and the 
icon you can transfer all the attributes from one column to the other column at once.
Edit digital asset properties
Some digital asset properties can be edited in the table directly. To do so, proceed as follows:
- Double-click in the table cell you want to edit.
- Make the desired changes and leave the table cell.
- Possibly make further changes to other table cells.
- In order to save your changes, click on the button. A success message is shown.
- In order to cancel the process, click on the button.
Call up digital assets in the “Digital asset details” section
You can call up individual digital assets in the “Digital asset details” section where you can edit them. To do so, proceed as follows:
- In the table row of the respective digital asset, click on the entry in the “File name” column. Then you will be directed to the “Digital asset details” section where the digital asset is called up.
Call up digital assets in a new tab
In order to call up a particular digital asset in a new tab, proceed as follows:
- Click on the
button in the table row of the respective digital asset. Following this, the digital asset is called up in a new tab.
Download digital assets
Download single digital assets
In order to download a single digital asset, proceed as follows:
- In the table, tick the digital asset you want to download.
- Click on the button in the footer to call up the corresponding dialog box.
- Select a digital asset format from the menu in order to specify the size and the resolution of the image file.
- Click on the button. Following this, the digital asset is called up in a new tab. Via the context menu of your browser you can trigger the download. Usually you can find the file in your local download folder.
Download multiple digital assets
In order to download multiple digital assets, proceed as follows:
- In the table, tick the digital assets you want to download.
- Click on the button in the footer to call up the corresponding dialog box.
- Select a digital asset format from the menu in order to specify the size and the resolution of the image files.
- Click on the button in order to create a .zip folder with the digital asset files. If the process was successful, a corresponding message will appear.
- Click on the
button in the header to call up the fold-out menu behind it. - Go to the “History” tab.
- Click on the
button to download the .zip folder. Usually, the .zip folder can be found in your local download folder.
Delete digital assets
In order to delete a digital asset, proceed as follows:
- In the table, tick the digital asset you want to delete. You can also tick multiple entries.
- Click on the button in the footer. The button is shown.
- Click on the button to confirm the deleting of the digital asset. A success message is shown.
) icon in the respective table row to delete resp. remove individual entries.
Use the action menu
Via the action menu you can apply different actions on the listed digital asset, whereby the selection of actions depends on whether the search for digital assets or for digital asset utilizations is activated.
Upload URL digital assets
Using this action you can add digital assets whose storage localization is an external system, whereby the referencing is established via the URL of the digital asset. In order to add a digital asset, proceed as follows:
- Move the toggle switch to the position.
- Click on the
button to call up the action menu. - Click on the option “
Upload URL digital assets” to call up the corresponding dialog box.
- Insert the URL of the digital asset in the “Digital asset URL” field.
- Click on the button. Following this, a corresponding entry appears in the table below.
- Possibly add further URLs as described below.
- In order to finish the process and create a reference entry for the digital asset, click on the button. If the process was succesful, a corresponding message will appear.
- In order to cancel the process, click on the button.
Update utilization
Using this action a utilized digital asset can be replaced by another digital asset. For example, if a digital asset is assigned to a content object, this action can be used to assign another digital asset to the content object in place of the currently assigned digital asset. In order to update a digital asset utilization, proceed as follows:
- In the table, tick the digital asset you want to replace by another one. You can also tick multiple digital assets.
- Click on thebutton to call up the action menu.
- Click on the option “
Update utilization” to call up the corresponding dialog box. - Enter the appropriate search parameters in the respective search fields. You need to fill at least one search field.
- Click on the button to carry out the search. Following this, the digital assets which were captured by the search are listed in the table on the right side.
- Click on the new digital asset to select it.
- In order to finish the process, click on the button. A success message is shown. The originally assigned digital asset is now replaced by the new digital asset.
- In order to cancel the process, click on the button.
Remove utilization
Using this action you can withdraw the utilizations from a digital asset. For example, if a digital asset is used for multiple products, the digital asset can be removed from the all the products at once. To do so, proceed as follows:
- In the table, tick the digital asset you want to remove the utilizations from. You can also tick multiple digital assets.
- Click on thebutton to call up the action menu.
- Click on the option “
Remove utilizations”. If the process was successful, a corresponding message will appear.
Upload new version
Using this action you can replace a digital asset by a newer version of it. To do so, proceed as follows:
- Move the toggle switch to the position.
- Tick the digital asset you want to replace by a newer version. You can also tick multiple digital assets.
- Click on thebutton to call up the action menu.
- Click on the option “
Upload new version” to call up the corresponding dialog box.
- Drag the digital asset file over the drop area and drop it there. Alternatively, click on "
Browse files" to call up the import file via the file manager.The file is loaded into the cache and the file name of the file is shown below the drop area.
- In order to finish the process, click on the button. A success message is shown. The selected digital asset is now replaced by a new version.
- In order to cancel the process, click on the button.
Update meta data
Using this action you can update the meta data of a digital asset. To do so, proceed as follows:
- Move the toggle switch to the position.
- Tick the digital asset whose meta data you want to update. You can also tick multiple digital assets.
- Click on thebutton to call up the action menu.
- Click on the option “
Update meta data” to trigger the update process. Once the process is successfully completed, a corresponding message will appear.
Assign categories
Using this action you can assign a category of a digital asset structure to a digital asset. To do so, proceed as follows:
- Move the toggle switch to the position.
- Tick the digital asset to which you want to assign a category of a digital asset structure. You can also tick multiple digital assets.
- Click on thebutton to call up the action menu.
- Click on the option “
Assign category” to call up the corresponding dialog box.
- Select the appropriate digital asset structure from the menu. Following this, the category directory of the digital asset structure is shown below the menu.
- In the category directory, tick the category to select it.
Possibly use the text search to filter the selection of categories by a search term.
- In order to finish the process, click on the button. A success message is shown. The digital asset is now assigned to the selected category.
- In order to cancel the process, click on the button.
Change type
Using this action you can change a product-digital-asset-relation type. For example, this can be done in order to change the utilization respectively image type of a product image. To do so, proceed as follows:
- Move the toggle switch to the position to activate the display of digital asset utilizations.
- In the table, tick the digital asset whose utilization respectively image type you want to change.
- Click on thebutton to call up the action menu.
- Click on the option “
Change type” to call up the corresponding dialog box.
- Select the new utilization respectively image type from the menu.
- In order to finish the process, click on the button. A success message is shown. The utilization respectively image type is now changed.
- In order to cancel the process, click on the button.
Edit image using AI
irst introduced in version 5.6.3: iPIM provides an AI image editor. Using this editor you can recolor an image, you can change its background or you can merge multiple images.- Move the toggle switch to the position to activate the display of digital asset utilizations.
- In the table, tick the digital asset whose utilization respectively image type you want to edit. Depending on the action to be used, possibly tick multiple images.
- Click on the "Action menu" icon () in the footer to call up the action menu.
- Click on the option "Edit image using AI" to show the corresponding submenu.
- Click on the appropriate option:
- Click on "
Recolor image" to access the interface for recoloring the image. Click here to learn more. - Click on "
Change background" to access the interface for changing the image background. Click here to learn more. - Click on "
Merge images" to access the interface for merging images. Click here to learn more.
- Click on "
- Before the feature can be used, it is necessary to create an AiHub profile including users with access to the profile. In addition, the corresponding workflows and services must be created along with the respective properties.
- The right ”ipim.apps.toolbox.aiimageeditor” is required to use the AI image editor.
FAQ
What can be searched for in the search function?
The search function can be used to search for the digital assets themselves, and the usage search can also be used to search for the location where a digital asset is used.
How does the result list of the utilization search differ from a normal digital asset search?
The list of search results deviates from the result list of a normal digital asset search. The result list only shows digital assets that are in use. The name of the table also changes to reflect this difference.
How do you add a digital asset that is stored on an external system?
The “Upload URL digital assets” action can be used to add digital assets whose storage localization is an external system, whereby the referencing is established via the URL of the digital asset.
How do you replace a utilized digital asset with another one?
The “Update utilization” action can be used to replace a utilized digital asset with another one, for example if a digital asset is assigned to a content object and another digital asset should be assigned to it instead.
How do you remove all utilizations of a digital asset at once?
The “Remove utilizations” action can be used to withdraw all the utilizations from a digital asset, for example if it is used for multiple products. This action also affects all the utilizations of the selected digital asset.
How do you replace a digital asset with a newer version?
The “Upload new version” action is used for this purpose.
How do you update the meta data of one or more digital assets?
After selecting the desired digital assets in the table (you can also tick multiple digital assets), the update can be triggered via the “Update meta data” action.
How do you assign a category to a digital asset?
The “Assign category” action is used to first select the appropriate digital asset structure from a menu, and then tick the matching category in the category directory that is shown. Digital asset structures and their categories can be maintained in the corresponding sections of iPIM DAM.
How do you change the utilization respectively image type of a digital asset?
This action is only available when the display of digital asset utilizations is activated and can only be applied to digital assets that are assigned to a product, a variant or an item. The desired utilization respectively image type is selected from the corresponding menu in the “Change type” dialog box. Image types are specified via product-digital-asset-relation types, which can be configured in the “Types” area of the “System setup” of iPIM CC.