Digital assets – novomind iPIM Documentation

User interface

"Free-text search": Search field for entering a search term according to which the data in the "Digital assets" table is filtered.

"Restore" (): Icon that is used to reset the free-text search.

: Button that is used to show resp. hide the various menus for selecting a data level.

"Context": Menu for selecting a context level. Using contexts, you can store product data on several data planes so that an attribute can have different values which depend on the respective context. In order to select a context level, choose the corresponding context from the menu.

“All” (): Toggle switch to select whether to display only the digital assets of a selected context level or to display the digital assets of all context levels.

"Locale": Menu for selecting a locale which is a language level. Product data may vary depending on the locale. For example, this may comprise attribute values that vary between languages. In order to select a language level, choose the appropriate locale from the menu.

: Button to call up the dialog box where you can select the attributes that are to be shown in the "Digital assets" table as the various columns.

"Hidden columns ()": Menu for selecting which of the standard table columns are shown or hidden. To do so, click on the "Hidden columns" icon ( Columns ) to show the corresponding menu, tick each of the desired attributes and click on the "Confirm" icon ( Confirm ) button to confirm your selection.

"Digital assets": Table that shows the digital assets of the called-up product as well as its variante and items, whereby these need to be ticked in the "Product search" card, so that their data is shown in the table.

Action menu (): Icon that is used to show the action menu that contains various actions that can be applied to the table entries shown in the table.

: Customized button to which the various actions from the action menu can be allocated so that you do not have to call them up via the action menu whenever you want to use them. The respective actions can be allocated to the button via drag & drop. And they can be removed in the same way. Each allocation of actions only applies to the logged-in user.

SAVW: Button to save the changes you’ve made.

SORT: Button to open the dialog box where you can sort the displayed digital assets. Click here to learn more.

UPLOAD AND ASSIGN: Button that opens the dialog box where you can upload and add new digital assets. Click here to learn more.

ADD: Button to open the dialog box where you can add digital assets that are already in the system. Click here to learn more.

REMOVE: Button that allows you to remove selected digital assets. Click here to learn more.

Show digital assets

Digital assets can be assigned to the product, variant or item level. By ticking the called-up product, a variant or an item in the search mask, you can select which digital assets are shown in the table:

In the product search mask, tick the product, a variant or an item. You can also select multiple options.
The corresponding digital assets are shown in the “Digital asset” table.

First introduced in version 5.4.2: Via the toggle switch “

Search in all contexts“ you can set wether only digital assets from the active context level or whether digital assets from all context levels are shown.

Via the 'Open' icon (

) in the table row of each digital asset you can call up a larger preview of the respective digital asset.

Assign digital assets

Upload digital assets an assign them

In order to upload a digital asset and assign it to the called-up product, proceed as follows:

In the product search mask, tick the product.
Click on the UPLOAD AND ASSIGN button in the footer to call up the corresponding dialog box.

Select a context from the “Context” menu . Contexts are data planes which allow you to store contents on different planes. For example, this allows you to store different images for different distribution channels or markets.
Select a language from the “Locale” menu .
Optional: Select a system from the following menu . Depending on your selection you will either see a drop area or a text field named “Digital asset URL”.
- If you chose a storage system (e.g. “iPIM View”), drag the desired digital asset over the drop area and drop it there.
- If you chose the option “URL”, copy the URL of your digital asset in the input field “Digital asset URL”.

Optional: Enter values for the individual digital asset attributes in the appropriate input fields or select them from the corresponding menus.

Optional: Enter a digital asset name in the “Name” field .
Optional: Select a digital asset structure from the “Category” menu .
Optional: If you selected a digital asset structure, possibly select a category node from the “Category name” menu .
In the “Product-/Item number” menu , tick the product.
Select a digital asset type from the “Type” menu .
Optional: In the field “Order” field , possibly enter an integer value or set a value using the arrow buttons. The integer value that specifies the digital asset’s position in the sequence of digital assets.
Optional: Tick the “Increment order” checkbox to specify that the order values of the digital assets are counted upwards incrementally (first introduced in version 5.5.0).

Um finalise the upload and assignment of the digital asset, auf den APPLY-Button klicken.
The dialog box closes and a success message appears. The digital asset is now assigned.
Um cancel the process, auf den CANCEL-Button klicken.

Input fields marked with an „*“ are mandatory.

Assign stored digital assets

Digital assets might already stored in the iPIM system so they don’t need to be uploaded again. In order to assign a digital asset to the called-up product, proceed as follows:

In the product search mask, tick the product.
Click on the ASSIGN button in the footer to call up the corresponding dialog box.

Enter the search parameters to search for the digital asset. There are different search parameters. The input is optional. However, it is recommended to enter a least one search parameter.
- Optional: Enter a search term in the “Search term” field to narrow down the list of search results to digital assets whose name contains the search term.
- Optional: Select a date from the “Upload since”menu to narrow down the search results to digital assets which were uploaded since the selected date.
- Optional: Select a date from the “Upload until” menu to narrow down the search results to digital assets which were uploaded until the selected date.
- Optional: Select an external system from the “External system” menu to narrow down the search results to digital assets which are stored in the respective system.
- Optional: Enter an external ID in the “External ID” field to narrow down the search results to digital assets which possess that particular external ID.

As soon as you have entered the desired search parameters, click on the SEARCH button to carry out the search.
Once the search is carried out, you will see a list of digital assets which correspond to the search parameters. Possibly use the free text search to filter the list of digital assets by a search term.

Tick the digital asset that you want to assign to the product. You can also select multiple digital assets.

In the “Product-/Item number” menu , tick the product.
Select a digital asset type from the “Type” menu .
Optional: In the field “Order” field , possibly enter an integer value or set a value using the arrow buttons. The integer value that specifies the digital asset’s position in the sequence of digital assets.
Possibly tick the “Increment order” checkbox to specify that the order values of the digital assets are counted upwards incrementally (first introduced in version 5.5.0).

Um finalise the allocation of the digital asset, auf den APPLY-Button klicken.
The dialog box closes and a success message is shown. The digital asset is now allocated to the product.
Um den Vorgang abzubrechen, auf den CANCEL-Button klicken.

Input fields marked with an „*“ are mandatory.
Since version 5.6.1: If a user assigns multiple digital assets to several items and they select an incremental order, the order of the digital assets is now counted per item and not across the board.
Since version 5.6.1: When assigning multiple digital assets to a product while setting an incremental order, the order of the digital assets is counted in the same sequence as they are shown in the preview of the dialog box.

Show/hide attributes

Some attributes are included in the table by default. Other attributes are displayed optionally. In order to include optional attributes in the table, proceed as follows:

Click on the button to call up the corresponding dialog box.

Optional: Enter a search term in the search field to filter the list of attributes by a search term.
Select an attribute. You can also select multiple attributes:
- To select an attribute, transfer it from the left column to the right column . To do so, click on the attribute .
- To deselect an attribute, transfer it from the right column back to the left column. To do this, click on the attribute.

To finalise the attribute selection, click on the ACCEPT button .
The dialog box closes and the selected attribute resp. the selected attributes are shown in the table.
To cancel the attribute selection, click on the CANCEL button .

Click here to learn more about the handling of the dialog box for selecting attributes.
In some sections, the button for calling up the dialog box possesses the button. Via this button you can call up attribute profiles with a pre-selected group of attributes directly. Click here to learn more.
Using the icon and the icon you can transfer all the attributes from one column to the other column at once.

Edit digital asset attributes

The properties of digital assets are represented by the corresponding attributes. Some of these attributes can be edited. To do so, proceed as follows:

In the product search mask, tick the called-up product, a variant or an item. You can also tick multiple entities.
The corresponding digital assets will be listed in the “Digital assets” table.
Double-click in the table cell you want to edit.
Make the desired changes
Leave the table cell.
Possibly make further changes to other table cells.
To save your changes, click on the SAVE button. If the process was successful, a corresponding message will appear.

As of version 5.6, the right “ipim-portal.product-details.digital-assets.assign” is required to save changes on attribute values. Users not possessing this right can make changes to attribute values, but the SAVE button is not shown to them. And thus, they can not save their changes.

By clicking on the right-hand mouse button you can call up the context menu. Among other things, the context menu contains actions that can be applied to the table data. This includes actions that can be used to copy the content of a table cell to other table cells. Click here to learn more about this matter.
In order to learn how to edit attribute values using the keyboard, click here.

How can I call up multiple products at once to edit them sequentially?

Expand the "Selection" widget.
Via the "Active context" menu, you can select which products are shown in the widget
In the product list of the widget, click on a given product.
Click on the ACTIVATE button. Following this, the products are called up as a sequence, with only one of the products being active in the workspace at a time.

Modify the order via the dialog box

First introduced in version 5.5.0: Apart from editing the values in the “Order” columns, there is also the option to modify the order of digital assets via the corresponding dialog box. To do so, proceed as follows:

Click on the SORT button in the footer to call up the corresponding dialog box.

From the “Start value” menu , select the starting value for the digital asset order.
From the “Stepping interval” menu , select the gap between the individual order values.
Move the first digital asset:
1. In the respective table row, click on the “Move” icon () and hold the mouse button down.
2. Move the digital asset to the desired position and release the mouse button.

Move the other digital assets to the desired positions.

To finalise the sorting of digital assets, click on the ACCEPT button .
The dialog box closes and a success message is shown. The sequence of the digital assets has now been adjusted, and the corresponding order values are shown in the “Order” column.
To cancel Complete sorting of digital assets, click on the CANCEL button .

Remove digital assets

In order to remove a digital asset, proceed as follows:

In the product search mask, tick the called-up product, a variant or an item. You can also tick multiple entities.
The corresponding digital assets will be listed in the “Digital assets” table.
In the table, tick the digital asset you want to remove. You can also tick multiple digital assets.
Click on the REMOVE button in the footer.
The CLICK TO CONFIRM button is shown.
Click on the CLICK TO CONFIRM button to confirm the removal.
A success message is shown.

Instead of using the REMOVE button, you can also use the "Delete" icon ( Delete

) icon in the respective table row to delete resp. remove individual entries.

Edit image using AI

irst introduced in version 5.6.3: iPIM provides an AI image editor. Using this editor you can recolor an image, you can change its background or you can merge multiple images.

In the table, tick the digital asset whose utilization respectively image type you want to edit. Depending on the action to be used, possibly tick multiple images.
Click on the "Action menu" icon () in the footer to call up the action menu.
Click on the option "Edit image using AI" to show the corresponding submenu.
Click on the appropriate option:
- Click on " Recolor image" to access the interface for recoloring the image. Click here to learn more.
- Click on " Change background" to access the interface for changing the image background. Click here to learn more.
- Click on " Merge images" to access the interface for merging images. Click here to learn more.

Before the feature can be used, it is necessary to create an AiHub profile including users with access to the profile. In addition, the corresponding workflows and services must be created along with the respective properties.
The right ”ipim.apps.toolbox.aiimageeditor” is required to use the AI image editor.

Call up digital assets in a new tab

Via the “Open” icon () button, you can call up a digital asset in a new tab:

In the table row of the digital asset, click on the “Open” icon (). Following this, the digital asset is called up in a new tab.

Since version 5.6, the

button is used to call up digital assets in a new tab. In older versions, the button used for this purpose is

After you have called up the digital asset in a new tab, you can download it via the context menu of your browser which can be accessed by clicking on the right-hand mouse button.

Call up digital assets in iPIM DAM

First introduced in version 5.6: Via the “Open digital asset details” icon (), you can call up a digital asset in iPIM DAM:

In the table row of the digital asset, click on the “Open digital asset details” icon (). Following this, the digital asset is called up in the “Digital asset details” section of iPIM DAM.

FAQ

What does the “Search in all contexts” toggle switch do?

This toggle allows you to determine whether only digital assets from the active context level are displayed or whether digital assets from all context levels are shown. This feature is available from version 5.4.2.

Why is the SAVE button sometimes not displayed when editing attribute values?

Since version 5.6, the right “ipim-portal.product-details.digital-assets.assign” is required to save changes to attribute values. Users who do not possess this right can still modify attribute values, but the SAVE button will not be visible to them.

How can the order of digital assets be adjusted via a dialog box?

Starting with version 5.5.0, you can open a dialog box by clicking the SORT button in the footer. In this dialog, you can define the start value and stepping interval for the sequence, and move digital assets to the desired position via drag-and-drop.

How is the order handled when multiple digital assets with an incremental order are assigned to several items?

Since version 5.6.1, the order of digital assets is counted per item rather than across the board. Additionally, when assigning multiple digital assets to a product with an incremental order, they are arranged in the same sequence as they appear in the dialog box preview.

How can an image be edited using AI?

Since version 5.6.3, iPIM provides an AI image editor. To use it, select the desired digital asset in the table, open the action menu via the button in the footer, and select the option “Edit image using AI.” Please note that the right “ipim.apps.toolbox.aiimageeditor” is required to use this feature.