Under the tab “Texts” you can edit existing text datasets. Additionally, you can create new text datasets on the product, variant and item level. In addition, automatic text generation can be triggered on the basis of predefined templates. And you can use the action “Translation service” which allows you to translate texts by using external services such as Google or DeepL.
User interface
Textlist
Editing mode: Menu to select an editing mode (“Text list” or “Quick edit”).
Search field for entering a search term according to which the data in the "Text list" table is filtered.
"Wiederherstellen" (
): Icon zum Zurücksetzen der Freitextsuche.
“Hidden columns”: Menu for for selecting which of the standard table columns are shown or hidden.
“Text list”: Table that shows all the text datasets that were created for the called-up product.
Group (
): Tool that is used to group text datasets according to particular text properties. For this purpose, the column headers of the respective property columns are dragged into the grouping area.
“Delete” (
): Icon to delete the respective text dataset.
“Edit” (
): Icon to call up the dialog box where the respective text dataset can be edited.
Action menu (
): Icon that is used to show the action menu that contains various actions that can be applied to the table entries shown in the table.
: Customized button to which the various actions from the action menu can be allocated so that you do not have to call them up via the action menu whenever you want to use them. The respective actions can be allocated to the button via drag & drop. And they can be removed in the same way. Each allocation of actions only applies to the logged-in user.
: Button to save changes to text datasets.
: Button to call up the dialog box where new text datasets can be created. Click here to learn more.
: Button to delete selected (ticked) text datasets.
: Button to call up the dialog box where the generation of texts based on pre-defined templates can be triggered. Click here to learn more.
Quick edit
Editing mode: Menu to select an editing mode (“Text list” or “Quick edit”).
"Free-text search": Search field for entering a search term according to which the data in the "Text list" table is filtered.
"Restore" (): Icon that is used to reset the free-text search.
“Hidden columns” (
): Menu for for selecting which of the standard table columns are shown or hidden. Click here to learn more.
“Text list”: Table that shows all the text datasets that were created for the called-up product.
Group (): Tool that is used to group text datasets according to particular text properties. For this purpose, the column headers of the respective property columns are dragged into the grouping area.
“Delete” (): Icon to delete the respective text dataset.
Action menu (): Icon that is used to show the action menu that contains various actions that can be applied to the table entries shown in the table.
: Customized button to which the various actions from the action menu can be allocated so that you do not have to call them up via the action menu whenever you want to use them. The respective actions can be allocated to the button via drag & drop. And they can be removed in the same way. Each allocation of actions only applies to the logged-in user.
: Button to save changes to text datasets.
: Button to call up the dialog box where new text datasets can be created. Click here to learn more.
: Button to call up the dialog box where the generation of texts based on pre-defined templates can be triggered. Click here to learn more.
Shift (
): Icon that is used to adjust the division of the text list and the editing area.
“Text status”: Menu to select a text status.
Text field: Text field where the selected text is shown and can be edited.
: Button to create a new text module based on a marked text.
: Button to call up the dialog box where text modules to be inserted can be selected.
“
Check prohibited words”: Button to activate the checking for the use for words which were specified as prohibited in iPIM CC. Click here to learn more.
(“ Check maximum length”): Button to activate the checking if the text length complies with the maximum length that was specified for the respective text type in iPIM CC.
Text creation via the dialog box
Create text datasets
In order to create a new text dataset on the product level, proceed as follows:
- In the product searchmask, tick the product.
- Click on the button to call up the corresponding dialog box.
- In the "Product-/Item number" menu
, tick the product. - Select a context from the "Context" menu
. Contexts are different data planes. For example, using contexts you can maintain differents texts for different distribution channels or markets. - Select a text type from the "Text type" menu
. The standard options are "Plain" for plain text and "HTML" for formatted text. - Select a data locale from the "Locale" menu
. - Possibly select a text status from the "Text status" menu
. This setting is optional. It might be relevant if you have assigned an external service to create your product texts. Via the menu you can store the information whether the text creation is still in progress or whether the finished text has already been delivered.
- Enter the text in the text area
. If you have chosen the text type "HTML" you can format the text using the tools from the tool bar above the text area. As soon as you save the text, it will be converted into HTML code. - Possibly tick the "Check dirty words"
checkbox . Then the entered text will be checked for the use of words which have been deemed prohibited. You can specify prohibited words in the "Text management" section of iPIM CC. If the text contains prohibited words, you will receive an eror message when trying to save your text. - Possibly tick the "Check maximum length"
checkbox . If this option is ticked, the entered text is checked while you type. In case your text exceeds the maximum length, the "SAVE" button will be deactivated and you cannot save your text.
- To finalize the text creation, click on the button
. 
A success message is shown The new text dataset is now created. - To cancel cancel the process, click on the button
.
Insert text modules
Using the “Insert text module” action in the text creation dialog box you can insert an existing text module into the text field. To do so, proceed as follows:
- In the text area of the dialog box, place the marker where you want to insert a text module.
- Click on the button. Then you will be directed to the corresponding selection menu.
- In the list of available text modules, tick the text module you want to insert. Since version 5.5.0 you can also select multiple text modules.
- In order to finish the process and place the selected text module at the desired place, click on the button.
- In order to cancel the process, click on the button.
Create new text modules
Using the “Create new text module” action in the text creation dialog box you can turn a selected text into a new text module. To do so, proceed as follows:
- In the text area, mark the desired text.
- Click on the button. If the process was successful, a corresponding message will appear.
Edit text datasets
Edit text datasets via the dialogbox
In order to edit a text dataset on the product level via the corresponding dialog box, proceed as follows:
- In the product searchmask, tick the product. Following this, the corresponding text datasets are shown in the “Text list” table.
- Select the option “Text list” from the corresponding menu.
- In the table row of the text dataset, click on the “Edit” icon (
) to call up the corresponding dialog box.
- Make the desired changes.
- To save your changes, click on the button . A success message is shown
- To cancel cancel the process, click on the button .
) icon is not shown.
Edit text datasets via the quick edit interface
In order to edit a text dataset on the product level via the quick edit interface, proceed as follows:
- In the product searchmask, tick the product .
The corresponding text datasets are shown in the “Text list” table. - Select the option “Quick edit” from the corresponding menu to call up the quick edit interface.
- In the “Text list” table, click on the text dataset to call it up in the text area of the quick edit interface .
- Make the desired changes.
- Click on the button to to save your changes. A success message is shown.
) icon you can can adjust the size of the areas of the quick edit interface.
Generate texts automatically
Via the button you can initiate an automatic generating of text datasets. This happens based on templates which can be configurated in the “Text configuration” area of iPIM CC. For example, in order to generate a text dataset for the selected product, proceed as follows:
- In the product searchmask, tick the product.
- Click on the button in the footer to call up the corresponding dialog box.
- Select a text type from the “Text type” menu (e. g. “Plain” for plain text or “HTML” for formatted text).
- Optional: Enter an integer value in the “Order” field . If there are multiple text datasets existing for the respective product, the integer values determine the order in which the texts are displayed in the linked sales platform.
- Select a language from the “Locale” menu .
- Select a template from the “Text configuration” menu .
- Select a context level from the “Context” menu (since version 5.4.3).
- In the “Product-/Item number” menu , tick the product number.
- To trigger the text generation, click on the button . A success message is shown, and the generated text is shown in the table.
- To cancel cancel the process, click on the button .
Use external translation services
You can use external services such as Google or DeepL to translate your texts. For example, in order to translate a text dataset on the product level, proceed as follows:
- In the product searchmask, tick the product. The corresponding text datasets are shown in the “Text list” table.
- In the “Text list” table, tick the text dataset you want to translate.
- Click on the “Action menu” icon (
) to access the action menu. - Hover over the option “Data” to show the corresponding submenu.
- Choose the option “Translation service” from the submenu to call up the corresponding dialog box.
- Choose the desired target language from the “Locale” menu .
- Choose the desired translation service from the “Providers” menu .
- To trigger the translation, click on the button . The text record has now been translated, and the translation appears in the text list table.
- To cancel cancel the process, click on the button .
Delete text datasets
For exmple, in order to delete a text dataset on the product level, proceed as follows:
- In the product searchmask tick the product. The corresponding text datasets are shown in the “Text list” table.
- In the table, tick the text dataset you want to delete. You can also tick multiple text datasets.
- Click on the button in the footer.
The button is shown.
- Click on the button to confirm the deleting.A success message is shown.
) icon in the respective table row to delete resp. remove individual entries.
FAQs
What is the difference between the editing modes “Text list” and “Quick edit”?
The “Editing mode” menu allows you to switch between the two views “Text list” and “Quick edit”. In the “Text list” view, the text datasets are shown in a table, from which individual datasets can be edited via a dialog box. In the “Quick edit” view, a text field is shown in addition to the table, allowing you to edit the selected text directly.
How can I have a text translated?
In the “Text list” table, tick the text dataset, click on the action menu, hover over the option “Data” and choose the option “Translation service”. Choose a target language as well as a provider (e.g. Google or DeepL) and click on the button.
Why isn’t the “Check maximum length” checkbox always shown?
The checkbox is only available if there is a maximum text length specified for the selected text type. To do so, go to the “Types” area of iPIM CC, select the text type and enter the desired text length as the value for the attribute “Maximum length (texts)”.
Why can a text dataset be saved even though no text was entered?
First introduced in version 5.4.2, it is possible to save a text dataset even though no text input was made. In this way you can create a text dataset with an empty string.
Why can’t a created text module be inserted into any text?
A newly created text module can only be inserted in texts of the same text type and the same locale.
Why isn’t the button shown to me for some text datasets?
In order to limit the editability of text datasets to particular users, a right can be specified as the edit right for the corresponding text type. Only users possessing this right can edit text datasets of that type; to other users, the button is not shown.
How can I call up multiple products at once to edit them sequentially?
Expand the “Selection” widget, click on a given product in the product list and then click on the button. Following this, the products are called up as a sequence, with only one of the products being active in the workspace at a time.